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Monitoring

Thesis deposit

The thesis will be deposited within ten business days starting from the day after the procedure at the Doctoral School.

 

The Doctoral School Office gives public notification of the thesis deposit via the UPC website. In specific cases determined by the Academic Committee, such as company involvement or the possible generation of patents from the content of a doctoral thesis, the Doctoral Studies Office will ensure that confidential aspects of the thesis are not made public, as established in the section on theses subject to confidentiality agreements or intellectual property agreements.

 

The Academic Committee will provide notification of the thesis deposit to the teaching and research staff of the unit(s) in charge of the doctoral programme.

 

Following the procedure established by the Doctoral School Office, the duly accredited experts review the full text of the deposited thesis and submit any observations they deem necessary in writing to the Doctoral Studies Office.

 

Two copies of the thesis are submitted when the thesis is deposited. One is sent to the Doctoral School Office and the other is sent to the unit in charge of the doctoral programme.

 

The Doctoral Studies Committee reviews the thesis and the examination panel proposal and makes any observations it deems necessary.

 

The Standing Committee of the Doctoral School submits its observations to the thesis supervisor and/or internal examiner (if applicable) and to the Academic Committee of the doctoral programme. Having received the observations, the Academic Committee has five business days in which to submit a written report to the Doctoral School Office indicating whether it considers the thesis suitable for reading and public defence.

Admission to the thesis defence and appointment of the examination panel

Once the 10 business days of the thesis deposit period have elapsed and any observations have been satisfactorily addressed, the Standing Committee of the Doctoral School grants admission to the thesis defence and appoints the examination panel on the basis of the proposal received from the Academic Committee.

 

The Academic Committee will provide the examination panel with the following information and documents, at least ten business days before the thesis defence date:

 

  • Confirmation of appointment of each panel member.
  • The date, time and location of the thesis defence.
  • A copy of the thesis for examination prior to the thesis defence date.
  • The student’s doctoral training log.

Circumstances affecting the examination panel

Once the date of the thesis defence has been set, the chair of the examination panel shall be responsible for ensuring that mechanisms are in place for substituting panel members who are unable to attend or decide to withdraw. If, on the day fixed for the public defence of the thesis, any of the members do not attend, the substitutes must be included on the board. If a panel member cannot be substituted, the chair must adjourn the thesis defence and set an alternative date, following consultation with the panel, the author of the thesis and the Academic Committee of the doctoral programme. All changes must be communicated to the Doctoral School Office.

 

If the chair is unable to attend due to unforeseen circumstances, the Academic Committee will appoint a new chairperson from the remaining panel members and substitutes.

Public announcement

Once the examination panel has been appointed, the chair officially convenes the thesis defence and the secretary notifies the Standing Committee of the Doctoral School, the author of the thesis, the thesis supervisor(s) and the Academic Committee at least 10 business days before the date of the defence. Public announcement of the thesis defence is made on the Doctoral School website.

 

Once the thesis has been admitted to the reading stage, the Academic Committee must notify the teaching and research staff of units involved in the organisation of the doctoral programme at least two school days before the date of the thesis defence.

Term

The thesis must be defended within six months of being admitted to the reading stage.

Suspension

At any time prior to the thesis defence and public presentation, the Standing Committee of the Doctoral School may suspend its authorisation due to serious unforeseen circumstances. It must notify the chairperson of the panel of this decision.